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Add Submissions to a Contest Gallery

Written by Aldin Rey
Updated this week

If you already have photos or videos collected outside of ViralSweep, you can manually add them to a contest gallery using the Add Submission feature.

This allows you to display entries in a gallery and optionally allow users to vote on them, even if participants did not submit them through the entry form.


Step 1: Create a Contest Promotion

  1. In your dashboard, click + New Promotion.

  2. Select Contest.

  3. Enter a title for the promotion.

  4. Choose start and end dates.

  5. Set the number of winners.

If you are only using the gallery, these values will not appear publicly, so the specific settings are not critical.

Next, add the fields you need for your submissions:

  • File Upload – for uploading photos or videos

  • Video URL – if submissions are hosted on another platform

  • Caption – if you want to display captions with entries

Add your official rules, then click Done to return to your dashboard.


Step 2: Add Submissions Manually

To add entries to your gallery:

  1. In your dashboard, locate the contest promotion.

  2. Click Moderate.

  3. Click Add Submission on the right side.

A submission form will open in a new window.

From here you can:

  • Upload a photo or video

  • Add a video URL

  • Enter a caption

Click Enter to submit the entry.

The submission will be automatically added to the gallery and does not require approval.

Repeat this process until all entries have been added.

Note:
Manual submissions will appear in the Entrants tab as being submitted from an address similar to:


Step 3: Modify Submissions

You can edit or manage submissions at any time.

  1. Go to Moderate

  2. Click Approved at the top

  3. Select a submission to edit

From here you can:

  • Edit the caption

  • Rotate images

  • Adjust the number of votes

  • Deny submissions to remove them from the gallery


Step 4: Configure Gallery Settings

To adjust how the gallery appears:

Go to:

Edit → Gallery

Available settings include:

  • Gallery sorting

  • Number of images displayed

  • Images per row

  • Caption preview display

  • Social sharing options


Step 5: Configure Voting (Optional)

If you want users to vote on submissions, enable voting under:

Edit → Voting

You can configure:

  • Voting type and rules

  • Voting start and end dates

  • Whether to collect voter information

  • Whether to display vote counts on submissions


Step 6: Preview and Install the Gallery

To preview your gallery:

  1. Click Install on the promotion in your dashboard.

  2. Open the Gallery link hosted by ViralSweep.

  3. Preview the gallery in a new browser window.

If you need to make changes, return to Edit and update your settings.


Installing the Gallery on Your Website

Once you're ready to publish the gallery:

  1. Go to Install → Manually Install

  2. Copy the gallery embed code

  3. Paste the code into your website where you want the gallery to appear


Need Help?

If you have any questions, our support team is happy to assist.

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