If you already have photos or videos collected outside of ViralSweep, you can manually add them to a contest gallery using the Add Submission feature.
This allows you to display entries in a gallery and optionally allow users to vote on them, even if participants did not submit them through the entry form.
Step 1: Create a Contest Promotion
In your dashboard, click + New Promotion.
Select Contest.
Enter a title for the promotion.
Choose start and end dates.
Set the number of winners.
If you are only using the gallery, these values will not appear publicly, so the specific settings are not critical.
Next, add the fields you need for your submissions:
File Upload – for uploading photos or videos
Video URL – if submissions are hosted on another platform
Caption – if you want to display captions with entries
Add your official rules, then click Done to return to your dashboard.
Step 2: Add Submissions Manually
To add entries to your gallery:
In your dashboard, locate the contest promotion.
Click Moderate.
Click Add Submission on the right side.
A submission form will open in a new window.
From here you can:
Upload a photo or video
Add a video URL
Enter a caption
Click Enter to submit the entry.
The submission will be automatically added to the gallery and does not require approval.
Repeat this process until all entries have been added.
Note:
Manual submissions will appear in the Entrants tab as being submitted from an address similar to:
Step 3: Modify Submissions
You can edit or manage submissions at any time.
Go to Moderate
Click Approved at the top
Select a submission to edit
From here you can:
Edit the caption
Rotate images
Adjust the number of votes
Deny submissions to remove them from the gallery
Step 4: Configure Gallery Settings
To adjust how the gallery appears:
Go to:
Edit → Gallery
Available settings include:
Gallery sorting
Number of images displayed
Images per row
Caption preview display
Social sharing options
Step 5: Configure Voting (Optional)
If you want users to vote on submissions, enable voting under:
Edit → Voting
You can configure:
Voting type and rules
Voting start and end dates
Whether to collect voter information
Whether to display vote counts on submissions
Step 6: Preview and Install the Gallery
To preview your gallery:
Click Install on the promotion in your dashboard.
Open the Gallery link hosted by ViralSweep.
Preview the gallery in a new browser window.
If you need to make changes, return to Edit and update your settings.
Installing the Gallery on Your Website
Once you're ready to publish the gallery:
Go to Install → Manually Install
Copy the gallery embed code
Paste the code into your website where you want the gallery to appear
Need Help?
If you have any questions, our support team is happy to assist.
